Office Administrator - Part Time

Requirements/Skills:  Must be goal-driven, results-oriented and committed to the organization’s effort to increase its homebuilding and neighborhood revitalization capacity.  Must have an understanding of the mission, history, values and goals of Habitat for Humanity and communicate this information to diverse groups of potential donors and volunteers.  Must demonstrate strong written oral and interpersonal communication and presentation skills.  The ability to work effectively as a team member with staff and volunteers is essential. 

Strong organizational and multi-tasking a must in addition to professional appearance and demeanor. Must have a great attention to detail and be a self-started able to work with minimal direct supervision. Undergraduate degree required. Proficient in Word, Excel, Power Point. Familiarity with CRM systems and various social media platforms a plus.  English required; Bilingual in English/Spanish a plus.

Responsibilities:  Specific duties include but are not limited to:

Office Duties

  • Answer main office telephone
  • Retrieve messages from that line and forward as appropriate
  • Greet guests to the office
  • Assist Directors with schedule and other assignments as necessary
  • Prepare and distribute Board of Directors Board packs
  • Prepare mailings
  • Maintain files
  • Order office supplies
  • Establish and maintain a vendor management system

Volunteer Management and Data Coordination

  • Return phone and email messages from potential volunteers
  • Provide volunteers with proper paperwork and track compliance (volunteer waiver forms)
  • Maintain a volunteer opportunity database
  • Follow-up with volunteers to make sure they are well informed prior to their scheduled events
  • Thank groups and individuals for their participation after events via email messages or phone calls
  • Maintain database for volunteer hour accuracy and contact information
  • Maintain database for Donor Perfect management system
  • Develop and maintain department dashboards; distributed to staff and board

Event Management

  • Work closely with other staff to assist with Lloudoun Habitat for Humanity events as directed
  • Organize and maintain the Greater Giving data base for Raise the Roof Gala to include handling of auction donations and ticket sales
  • Attend events as needed to support staff
  • Work closely with the Director of Resources to schedule and plan team build efforts including coordination of lunches, securing donations for lunches and organizing/coordination of Fed by Faith program

Hours: 20 hours/week (including some Saturdays as needed)
Reports to: to be determined
FSLA Status:  non-exempt

Please submit resume and cover letter to Therese Cashen, Executive Director, at tcashen@loudounhabitat.org.